Year 7 Chromebook September 2026

Dear Parent/Guardian,

The Streetly Academy operates a 1:1 Chromebook scheme where students as part of their equipment, are expected to have a Chromebook to use in lessons. Students must bring the fully charged device with them every day. The Chromebook is a slim laptop, which runs the Google Chrome operating system, it has apps including: Google Drive, Google Docs and Google Classroom. More details can be found at google.com/chromebooks.

The options available for loaning or purchasing a Chromebook can be found in this Year 7 newsletter and on the School website. Can I please encourage you to look carefully at each of the options available. We believe that the use of chromebooks benefits our students learning and so choosing a model which best facilitates this is essential. Paper copies of this information are available on request. You can contact Y7Chromebooks@thestreetlyacademy.co.uk to discuss any further questions you may have.

Using the online payment portal, pay by 31st July 2026 to receive the Chromebook in early September. Except if purchasing with split payments over two months, where the last payment can be made in August. The portal will remain open after this date, but we cannot guarantee issuing the Chromebook in early September if payment is received after 31st July 2026 (unless purchasing over two months).

Please only select one option. If your child is in receipt of Free School Meals, please do not make a payment just complete the online Scopay form for £0 Chromebook.

Purchase agreement can be found here

Option 1 - Parent/Guardian purchase a Acer 311 Chromebook Chromebook

With this option you are purchasing the Chromebook and it will belong to you. The Chromebook will be subject to the same monitoring system (currently Smoothwall Monitor) as Academy owned deposit Chromebooks. The Chromebook will be the property of the student. This can be ordered online through SCOPAY using a credit/debit card.
Payment options:

- Single payment £290
- Split Payment*, with payment received by:
                 - 31st July 2026 Payment 1 deadline - £145
                 - 31st August 2026 Payment 2 deadline - £145
* Both payments are required before the Chromebook can be issued to the student.

Model Includes:
● 36 months warranty & 36 month accidental damage cover* (£10 excess per claim) max 2x claims each year.
● 1x Belkin - notebook sleeve (or similar), if the case/shell is lost then a replacement will be chargeable. The case/shell is part of the bundle and does not need to be returned once the student has completed their studies at The Streetly Academy.
* Term may be slightly less, see Q&A

Option 2 - Loan a Academy Chromebook for £60 deposit

This option allows students to loan a Chromebook for the length of time they attend The Streetly Academy, which they will use during the day and take home after school. The £60 deposit is used to cover the cost of any damage to the device or accessories, and will be refunded, less any reductions for repairs, once the Chromebook, charger and case/shell (if provided) are handed in at the end of the loan period - provided the equipment is in satisfactory condition. For this option, the Academy remains the owner of the Chromebook and there is no choice of Chromebook make or model. The Chromebook will have been used previously by other students, it can be changed at the Schools discretion at any time for a different Chromebook make or model. A charge may be payable to replace any lost accessories. Any damage to the device will reduce the deposit e.g. keys being removed, this includes intentional or unintentional damage. In the event of the device being damaged beyond repair the deposit may be completely lost, another deposit may be requested for a replacement deposit Chromebook.

Option 3 - Own Chromebook Device

You can purchase your own Chromebook and bring it to school, we cannot offer any repairs for these devices but may be able to offer support in a limited capacity.

*The accidental damage/warranty is provided by Edde under their terms and conditions. Please keep the Chromebook in its protective case to reduce risk of damage. Actual term may be slightly less.

Summary of Insurance Cover for Option 1 Chromebook

What’s included?

● The Streetly Academy IT support team will log warranty/repair claims on your behalf.
● Devices beyond repair will be replaced with equipment of similar specification and age - At the discretion of Edde.
● No excess or deductible*
● In the event of an agreed total loss claim, a replacement unit is supplied
● In the event of an agreed damage claim, your equipment is repaired

* The Streetly Academy sets a small £10 fee for damage repair service claims (no excess for warranty claims). This is approved by Edde and is in line with how some other Schools run their Chromebook schemes with Edde.

It is strongly advised that you read the full Terms and Conditions of the repair service policy before purchasing this option.
 

Frequency Asked Questions

Option 1 - £290 Purchase Chromebook Warranty and Repair Service

This year we have moved to a new insurance provider Edde to create a Chromebook, warranty and repair bundle. Edde will undertake repairs for these Chromebooks. Through Edde the insurance is arranged and administered by Bastion Insurance Services Ltd and underwritten by Collinson Insurance.

Option 1 - £290 Purchase Chromebook - Who are Edde?

Edde only operate in the education sector, their main focus on supporting digital learning for schools. Their mission is “To enhance the capabilities of learning in the classroom with handheld technology and supporting education on their digital learning”. Their vision - “To have the best online scheme administration portal in the UK, To provide the highest level of customer service to our school customers, To provide quality advice to schools looking to implement a digital 1:1 scheme.”

Option 1 - £290 Purchase Chromebook - can the repair service/warranty be extended?
Unfortunately Edde are unable to extend the cover period beyond the original term.

Option 1 - Can I pay in two instalments for a £290 Chromebook?
You can pay in full in one payment or pay in two instalments.
- Pay by end of July 2026 one Payment - £290
OR
- Pay by end of July 2026 Payment 1 - £145
- Pay by end August 2026 Payment 2 - £145
TOTAL - £290
Please note - All payments must be made before Chromebook can be issued.

Option 1 - £290 Purchase Chromebook - Whats are the Specs for the Acer 311 Chromebook CBOA311-1H-C7L1? (may be subject to change/taken from Acer website)
Operating System – ChromeOS, Processor Intel N4500 Celeron 1.10 GHz Dual-core (2 Core™). Screen Size 29.5 cm (11.6"), Display Screen Type LCD, Touchscreen - No, Screen Resolution 366 x 768, Standard Refresh Rate 60 Hz, Standard Memory 4 GB, Flash Memory Capacity 64 GB, Bluetooth 5.0. Built-in Devices: Front Camera/Webcam Video Resolution 1280 x 720, Microphone – Yes. Interfaces/Ports: Number of USB 3.2 Gen 1 Type-A Ports x1, USB 3.2 Gen 1 Type-C Ports x1, Maximum Battery Run Time 10 Hours. Weight (Approximate)1.20 kg

Option 1 - £290 Purchase Chromebook - Is there a claim limit with Edde for £290 Chromebook?
Edde will allow 2 claims per year, each year the policy is active - 6 in total. Repairs are guaranteed for 3 months.

Option 1 - £290 Purchase Chromebook - If there is a warranty issue will Edde repair this?
First years warranty will be from the manufacturer, after this Edde will be the warranty - warranty repairs guaranteed for 3 months. The £10 excess will not be applicable for warranty repairs, but if undertake by Eddie will use up one of the two claims per year.

Option 1 - £290 Purchase Chromebook - Does Edde cover the £290 Chromebooks cover loss or theft?
Unfortunately this policy does not cover loss/theft of a device.

Option 1 - £290 Purchase Chromebook - Why might the repair/warranty term be slightly less than 3 years?
The policy may be active before the student collects the device, the loss of days will be minimal.

Option 1 - Can I request my £290 Chromebook be replaced rather than repaired?
If a Chromebook is found to be faulty/accidental damage it may be replaced at the discretion of Edde, they have their own repair centre partner and they would make this decision.

Option 1 - £290 How can I keep my Chromebook safe?
Keeping a Chromebook in the provided Belkin case significantly reduces the risk of damage, it is also a requirement of the Edde policy. 6

Option 1 - Where can I find the warranty & repair service Terms & Conditions?
These should be available on the Streetly Academy Website, or can be requested if necessary from the IT Support department.

Option 1 £290 Purchase Chromebook repair service - what's not covered by Edde?

Significant and or Unusual Exclusions

The insurer has certain common insurance exclusions such as those relating to damage caused by war, nuclear risk, Sonic boom or intentional acts etc. Full details can be found in the policy document.

The major exclusions (see full terms for all exclusions) are:

1. Damage or destruction due to defective design or workmanship, general wear and tear, mechanical and electrical breakdown – See Exclusion 1 of your Policy document.
2. CompuCover will only pay for carriage costs within the UK. Should equipment need to be collected and/or delivered outside the UK, you are responsible for these carriage costs.
3. Handling and/or using the equipment that is not accordance with the manufacturer’s handbook- See Exclusions 1g & 3c of your policy document.It is your responsibility to read and thoroughly understand the terms and conditions of your policy document. Please refer to your policy document.

All Chromebooks are locked to only login as @thestreetlyacademy.co.uk email accounts, why is that?
In order to fully enforce safeguarding and filtering tools, it is necessary to lock the Chromebook to only the Streetly Academy accounts whilst the student is studying at Streetly.

If I pay £60 for a deposit Chromebook, can I buy the Chromebook in the future?
Unfortunately we do not offer the option to purchase deposit Chromebooks.

What happens if the Chromebook is accidentally damaged?
For an Option 1 purchase of a Chromebook, these can be taken into the IT Support department who will contact Edde on your behalf, the device will be sent away to be repaired. The chromebook will only be covered by repair service/warranty for a set period of time, any claims under the Edde policy must started before the policy end date, we are unable to repair the Chromebook in-house during or after this period.

For Option 2 £60 deposit Chromebooks these devices are owned by the Academy, and may be sent off for repair or repaired in house. If a student who has paid a £60 deposit Chromebook, damages that Chromebook, then the repair cost will be deducted from the deposit and only what remains will be refunded at the end of the loan.

What happens if the Chromebook, case/shell or charger is lost or stolen?
If a Chromebook is lost or stolen, it is important that it is reported to the IT Support team immediately. The Chromebook will be remotely disabled, which renders it unusable and unfit for resale. Complete loss of a £60 deposit chromebook will mean loss of all deposit money, needing you to pay another deposit to re-enter the deposit chromebook scheme. Some deposit money will be lost if a student loses a Chromebook charger or case/shell (if issued), payment will be required if the student owns the Chromebook for a replacement charger or case/shell. The purchased £290 option does not cover loss/theft.

When will students use the Chromebook?
Students will be expected to bring a fully charged Chromebook at the start of the day, and bring it to every lesson, just like they bring a pen and books. The Chromebook can last up to 10 hours between charges depending on screen brightness and usage - students will not be able to charge the Chromebook in Academy and cannot loan a charger from IT support.

Can I connect the Chromebook to the internet at my house?
Chromebooks use Wifi to connect the internet, so you will need to connect it to your home broadband in order for it 7
to work properly. Alternatively you could tether it to your mobile phone or use a dongle if this is within your data plan - if not, out of contract charges may occur.

How will the Chromebook be backed up?
Work is stored in Google drive and our students have unlimited storage space.

What happens when I leave The Streetly Academy?
If you have a purchased option 1 £290 Chromebook you keep the device, please let the IT department know so the management of the Chromebook can be removed (called deprovisioning). For the £60 deposit, the Chromebook must be returned to the Academy along with its accessories, failure to do so will result in the device being locked and the deposit being lost. Non return of a deposit Chromebook when a student leaves streetly Academy and doesn't return the device, may result in an invoice for the cost of a replacement being charged to parent/guardians. In rare instances The Streetly Academy may pursue legal means of recovery, if the Chromebook and/or accessories are not returned.

What about filtering/internet safety?
The Streetly Academy takes the online safety of your child seriously. Within Academy access on any wireless device is filtered through Smoothwall, that blocks potentially harmful content and websites. Outside of Academy where internet connections may not be filtered, Chromebooks that are managed by Streetly Academy will continue to run filtering/monitoring software called Smoothwall Monitor. This software works in two ways, by filtering inappropriate content and by looking at the behaviour of what is being searched or viewed online. If it is deemed the search or websites being accessed could be a risk to the child e.g. concerning behaviour/conduct. Then safeguarding team members will be alerted and if necessary they will respond to the incident. Smoothwall monitor operates 24 hours a day computer and human moderated analysis of activity on the Chromebooks.

My child is entitled to Free School Meals, do I get any discount if I choose to buy a £290 Chromebook?
You can purchase a Chromebook but there will be no discount, which means the full price of £290 will need to be paid.

Will any of this information change?
In the unlikely event of any changes to anything in this newsletter, updates/changes will be reflected on the School website.

Is there a Responsible Use Policy?
Yes, please see below.

The Streetly Academy - Acceptable Use Policy (AUP) for Students – (Updated - June 2026)

At The Streetly Academy, we believe that technology, including your Chromebook, is a powerful tool to support your learning both in school and at home. This Acceptable Use Policy (AUP) explains how we expect all students to use our school’s digital resources responsibly, safely and legally. These resources include our school network, internet access, Chromebooks, software, and online learning platforms.

By using your school-provided Chromebook, wifi and digital resources, you agree to follow this AUP. These rules are in place to ensure a positive and productive learning environment for everyone and to keep you safe online.

Your Responsibilities as a Digital Learner:

1. General Responsibilities

By any use of IT (personal or Academy-provided) within the school site you:

○ Agree to not plug in personal charging equipment into the academy’s electrical supply.
○ Maintaining a unique, strong password, locking devices when unattended and not sharing your password with others
○ Understand Streetly deposit/purchase Chromebooks are monitored on and off site.
○ Agree to bring the device with you each working day in a charged and work-ready condition.
○ Agree to our technical team physically inspecting the device without notice.

2. Use of the WiFi network

Any use of IT or wifi (personal or Academy-provided) within the school site means you:

○ Understand that access to this network is via the academy’s filtering systems.
○ Understand that this network is provided by the academy as an additional, free service and carries no guarantee of availability or security.
○ Agree to only use the network for reasonable and lawful purposes such as school based research, work, communications, etc.
○ Agree to only use the network’s bandwidth in a reasonable way and “fair use” manner by; for example, not uploading/ downloading large files.
○ Agree to ensure any personal device connected to the Wifi network is secured and protected appropriately from malware, viruses, trojans etc. (Chromebooks have build in security for this).
○ Agree to not bypass filtering or other control measures.
○ Agree to not knowingly download malware or other software with the intention of bypassing security systems, or visit proxy sites to do the same.

3. Using Your Chromebook for Learning:

○ Your Chromebook is primarily for educational purposes, including completing homework, accessing learning resources, and engaging in school-related activities, whether you are at school or at home by you, do not loan it to others.
○ While at home, you may use the Chromebook for other appropriate activities outside of school hours, but schoolwork should always be your priority.

4. Respecting Yourself and Others Online:

○ Never take photos, audio or video of another person without their permission.
○ Never engage in cyberbullying, harassment, or the sharing of offensive, discriminatory, or harmful content. This includes messages, images, videos, and social media posts.
○ Agree to report any instances of cyberbullying, misuse of equipment to your Form Tutor/Head of Year.
○ Communicate respectfully and politely in all online interactions, through school platforms or other online services.
○ Be mindful of your digital footprint. What you post online can have lasting consequences for you and others.
○ Protect your personal information. Never share details like your full name, address, phone number, passwords, or sensitive personal information online.

5. Looking After Your Chromebook:

○ Treat your Chromebook with care. If its a deposit Chromebook then it is a school resource, loaned to you to support your learning.
○ Keep your Chromebook in a safe place at home and when travelling.
○ Avoid eating or drinking near your Chromebook.
○ Do not leave your Chromebook unattended in public places.
○ Report any damage, loss, or malfunction of your Chromebook to your teacher or the IT support team immediately.
○ Do not attempt to repair the Chromebook yourself.
○ Agree to take due care of the devices and accessories to prevent damage by:
      i. Keeping the device clean
      ii. Using protective cases/shell correctly
      iii. Taking care to leave any unattended devices in a secure location
      iv. Agree to store the Chromebook safely when not in use e.g. at lunchtimes store securely in a locker.

6. Using School Resources Appropriately:

○ Do not try to bypass any security measures or access restricted areas of the school network or your Chromebook.
○ Only use the software and applications that have been approved by the school. Do not download or install other programs or apps without permission. This helps protect our network from viruses and malware. Agree to never install any app, plugin or extension to attempt to disable or bypass the academy’s monitoring or filtering systems.
○ Do not change the settings or configurations on your Chromebook without permission from the IT support team.

7. Respecting Copyright and Intellectual Property:

○ Understand that online content (text, images, videos, music, etc.) is often protected by copyright. Do not copy, share, or use copyrighted material without proper permission or giving credit to the original creator.
○ When using online information for schoolwork, always cite your sources correctly.

8. Staying Safe Online at Home:

○ Be aware of online safety risks, such as phishing scams, inappropriate websites, and contact from strangers.
○ Never click on suspicious links or open attachments from unknown senders.
○ If you encounter anything online that makes you feel uncomfortable, unsafe, or worried, tell a trusted adult immediately – this could be a teacher, your parent/guardian, or another member of staff.
○ Be cautious about communicating with people you only know online. Never agree to meet someone you've met online without the knowledge and permission of your parent/guardian.

9. Passwords and Accounts:

○ Keep your school login details and passwords private. Do not share them with anyone, even your friends.
○ Create strong, unique passwords that are difficult to guess.
○ Lock/Log out of your school accounts when you have finished using your Chromebook.

What Happens if This Policy is Not Followed?

Failure to follow this Acceptable Use Policy may lead to consequences, which could include:

● Temporary or permanent loss of your Chromebook and access to school digital resources.
● Disciplinary actions in line with the school’s behaviour policy, such as detentions or referrals.
● Communication with your parent/guardian.
● In serious cases, further action may be taken according to school policies and legal requirements.

We Are Here to Support You:

We want you to have a positive and successful learning experience with your Chromebook and our digital resources. If you have any questions about this AUP or online safety, please do not hesitate to ask your teachers, the IT support team, or another member of staff.

Agreement:

By using the school-provided Chromebook and logging into school digital resources, I acknowledge that I have read, understood, and agree to abide by the terms and conditions of this Acceptable Use Policy.